Terms and conditions for the trade show – dealers and private visitors

Terms and Conditions
1. Definitions
a) “Organizer” stands for “Recto et verso”, the company responsible for the organization of the tradeshow.
b) “Exhibitor” stands for any organization or individual taking place at the trade show.

2. Contract
2.1. A completed contract is necessary to be agreed upon and submitted by all participants. By the submission of the contract, the parties of the contract accept the Terms and Conditions.
2.2. The trade show space booking will be finished only after the submission of the registration form and the payment of the invoice.

3. Exhibition plan
3.1. Exhibitors are allowed to choose the location within the exhibition space with the agreement of the Organizer.
3.2. Exhibition displays and furniture must stay within the allocated space during the exhibition.
3.3. The allocated exhibition space must not be conveyed by the Exhibitor to third parties without prior approval of the Organizer.
3.4. All the exhibition materials must be immediately removed after the event. Storage facilities are not available.

4. Safety
4.1. The Exhibitor is responsible for the health of his or her staff and the safety of his or her equipment.
4.2. The delivery of Exhibitor’s private equipment to the exhibition must be handled by the Exhibitor or his/her staff.
4.3. The delivery of the equipment rented from the Organizer is handled by the Organizer.
4.4. The Exhibitor is responsible for the security of the equipment rented from the Organizer. In case damage occurs to the rented equipment, the Exhibitor is obliged to pay an extra fee to cover the damage.

5. Insurance
5.1. The Organizer is not responsible for the loss, demolition or any damage of goods, equipment, stands, packages and packaging materials that belong to the Exhibitor or his/her co-exhibitors, irrespective of whether this damage appeared before, during or after the fair. The Exhibitor shall take out insurance for this purpose.
5.2. Exhibitors should hold their own public liability insurance and employers’ liability insurance.

6. Staff
6.1. All Exhibitor staff must wear appropriate identification marks.

7. Photography
7.1. The Organizer will arrange photo/video footage during the event for promotional purposes.
7.2. Exhibitors who do not wish for their pictures to be taken or used must notify the Organizer in advance.

8. Payment
8.1. Payment is due upon receipt of the invoice. Any Exhibitor who exceeds the payment time noted on the invoice may not be permitted to exhibit.

9. Cancellation of participation
9.1. All cancellations must be made 7 weeks in advance.
9.2. If the cancellation is made 2 to 7 weeks prior to the event, the Exhibitor will be charged 50% of all provided services from the Organizer.
9.3. If the cancellation is made less than 2 weeks before the event, the exhibitor will be charged 100% of all provided services from Organizer.

10. Force majeure
10.1. In case the event is canceled for any reason outside the control of the Organizer, the Organizer is under no liability to the Exhibitor with respect to any actions regarding losses or claims.

11. Data
11.1. By submitting the registration details, the Exhibitor allows the Organizer to contact him or her as required for organizational purposes of the event.
11.2. The contact information of the Exhibitors will be displayed on the exhibition list, which will be provided to the participants.

12. Confidentiality
12.1. The Exhibitor shall keep confidential all information acquired from the Organizers, which is not in the public domain, which becomes known to the Exhibitor in connection with the Contract, during and after the termination or expiry of the Contract.

13. General
13.1. Each Exhibitor shall have the full knowledge of the Terms and Conditions and agree on them in all respects.
13.2. The Exhibitor has the right to promote his or her products only within his/her own stand or table if he/she did not choose the appropriate additional services from the Organizer.
13.3. All manners of exhibiting at his or her own exhibition site or elsewhere must be approved by the Organizer.
13.4. The Organizer has the right to exclude the Exhibitor from the participation at the fair in case of any violation of any of the stipulations listed above.